Terms and Conditions

Important Information On Holidaying At Atlantic Reach

Terms and Conditions

Your terms and conditions with us. Please read them carefully as they are part of your agreement with us when you make a booking to stay at Atlantic Reach whether online, by phone, email or through travel agents and third parties.

If you make a booking we will assume you have accepted these terms. Failure to comply with these terms could result in you being asked to leave the site without a refund.

Atlantic Reach is the trading name of Atlantic Reach Limited, Atlantic Reach, Whitecross, Newquay, Cornwall TR8 4LX. The company registration number of Atlantic Reach Limited is 08257555 and the registered office is at the address above.

Privacy Policy

Click to download Atlantic Reach Privacy Policy

General

It is an express condition of booking that we cannot be held responsible for any personal injury, damage to property or non-availability of accommodation or amenities due to circumstances beyond our control. We reserve the right to make improvements or alterations without notice to our brochures and websites at any time. It is an express condition of booking that we will not be held responsible for any planned facility or activity being unavailable through circumstances beyond our control. We reserve the right to alter or withdraw any facilities as might become necessary. Opening times of the facilities may change.

Children must be accompanied on site at all times.

These rules are designed to ensure everyone can enjoy Atlantic Reach in a safe manner – please ensure you comply with these rules, and all safety signage around the site and with the information you are provided.

Arrival And Departure

Keys for holiday cottages are available from 17:00 on the day of arrival. They may be available earlier and you are welcome to use our facilities as soon as you arrive and while you wait for your keys. Your property must be vacated and the keys returned to reception by 10:00 on the day of departure.

Camping and touring arrivals are from 15:00 until 19:00 and departures by 11:00.

There will be a charge where late check out has not been agreed in advance.

Late Arrivals

If you are staying in a holiday cottage and are going to arrive after 21:00 on Monday to Saturday or 17:00 on Sunday you should phone us in advance so we can make provisions for your late arrival.

If you are staying at the campsite and are going to arrive after 19:00 on Monday to Sunday you should phone us in advance so provisions can be arranged this could include, arriving at our holding area before pitching you the following morning.

Car Parking and Vehicles

All vehicles must be registered at check in, upon arrival. The registration number of each vehicle will be held with the booking information. Please note it is not normally possible to park directly outside your property and we ask that you ensure all vehicles are parked safely to allow access at all times including emergency services. All vehicles must be parked within a designated parking area / bay.

The speed limit on site is 15mph.

Commercial Vehicles

The accommodation is for short term holiday use only and as such commercial vehicles are not permitted on site. Where there is a holiday booking and the guest has no option but to use their commercial vehicle this must be agreed in advance. The vehicle must be in good condition, free from work tools and materials and inspectable on our request.

Wheelchairs And Disability

We have a limited number of cottages suitable for guests with disabilities. Our campsite does have accessible washroom facilities.  If you or a member of your party has any form of disability, please ask a member of the team who will be delighted to assist with your booking.

Dogs (And Other Pets)

Well behaved dogs and pets are welcome at our family friendly resort, including at the Manor Arms pub and the Cafe area. You must let us know at the time of booking if you are bringing your pet and what breed they are.

Pets are allowed to stay in our pet-friendly cottages and on our campsite. The charge for each pet is £70 for a cottage stay with a limit of two pets per property. When camping, you can bring up to two pets per pitch charged at £5 per pet per night.

Dogs must be supervised, cleared up after and kept on a lead at all times. If dogs display unsocial behaviour, cause disruption to other guests, or are not as described at the point of booking, we reserve the right to terminate the reservation without a refund.

We don’t allow all breeds of dogs, especially those that are listed in the Dangerous Dog Act, so please check before booking.

Highchairs And Travel Cots

High chairs and travel cots can be provided for your holiday cottage at a cost of £15 per item. Bedding for the cot is not supplied.

Maintenance

If you spot something in your property that requires maintenance please let us know so we can carry out a swift repair.

Hot Tubs

We have a number of properties with a private Hot Tub. The water in our Hot Tubs is heated to a temperature of approximately 35 – 40C. Please note that we have strict Health & Safety policies in place for the protection of our guests. One of these policies is to ensure that the Hot Tub is fully drained, cleaned and refilled between bookings. This can have an effect on the temperature of the water on arrival, as it can take up to 24 hours for the water to return to the standard temperature. Our on–site Maintenance Team will check your Hot Tub at least twice daily throughout the period of your stay to ensure the chlorine levels are maintained. This is for your safety. No under 5s are permitted to use the Hot Tub. Children must be supervised by an adult at all time. No glassware should be used around the Hot Tub. No additives such as bubble bath, shower gel, shampoo, washing liquid or similar should be added to the Hot Tub water. No makeup should be worn by guests using the Hot Tub and guests must shower before using the Hot Tub. Breach of these rules may result in additional charges being applied should any damage occur or extra maintenance be required to rectify the problem. The Hot Tub will not be available on the morning of your departure without prior arrangement, which will not always be possible. The Hot Tub should not be used after 23:00 and before 7:00. The cover should be removed carefully before use and replaced after use, in the event of damage caused to the hot tub cover you will be liable for payment to cover any damages.

A deposit of £250.00 will be charged on arrival for guests staying in properties with Hot Tubs, this is payable by debit/credit card by Pre Authorisation. We do not permit pets in properties with Hot Tubs.

Group Bookings

Atlantic Reach is a family holiday resort and as such any booking for large groups, or a group of adults where the majority are aged under 30 years will not be accepted. Furthermore, bookings of more than 2 properties or 2 camping pitches for tents or touring require prior approval (this includes bookings with friends), and these will be treated as group bookings. If you arrive on-site, and have not sought prior approval as a group you may be asked to leave. If you are unsure please contact Atlantic Reach before booking. Refunds will not be made when the group has arrived at site, and are asked to leave due to a breach of the rules. This policy is for all properties at Atlantic Reach.

Contractors, Working Holidays & Residential Stays

Atlantic Reach is a family holiday resort and we don’t accept bookings if you want to stay for work or use the resort as a base to travel to work or for residential use.

Behaviour

The safety and welfare of our guests is of extreme importance and we will not tolerate any behaviour which is deemed inappropriate whilst staying on site. We reserve the right to ask any guest(s) behaving in a manner we feel is unacceptable to leave without a refund.

Smoking

All our facilities and properties are non-smoking. E-cigarettes and vapes are also not permitted in any of our facilities. You may be charged if it is found you or a member of your party has smoked in a property or one of the facilities.

Drones

The use of drones (and similar devices) is not permitted without prior written consent being provided by Atlantic Reach Limited and the Civil Aviation Authority.

BBQ’s

BBQ’s are permitted on-site, but are not provided with the accommodation. If you do bring or buy a BBQ, please make sure you use your BBQ in a safe and considerate way, do not leave it unattended when hot and dispose of it appropriately when you have finished with it. They should not be left outside your property at the end of your stay.

BBQs are permitted at the campsite, however they must be off the ground, please ask at camping reception if you need bricks. No firepits.

Noise

We ask that you consider the welfare of others on site and your neighbouring properties/pitches at all times and you must ensure that noise is kept to a minimum after 22:00. If you are affected by noise during your stay, please contact the Duty Manager.

Deposit

A deposit is payable when you make your booking. The amount of the deposit may be varied from time to time but will be clearly displayed at the time of booking. The deposit is non-refundable. You can take out our cancellation plan to cover the balance of the cost of your holiday. The remainder of your balance will be due 4 weeks prior to the start date of your holiday. If you fail to pay the balance when required, your booking will be cancelled and your deposit retained. We will endeavor to contact you before this action is taken.

Cancellation And Refund Policy

If you cancel your holiday within ten weeks prior to your arrival date you will be liable to pay 75% of the booking value, if you cancel within four weeks prior to your arrival date you will be liable to pay 100% of the booking value. Your holiday booking is non transferable. The original name on the booking can not be transferred.

Cancellation Cover

We provide cancellation cover at a cost of £21.00 per week. This protects you from being liable to the balance of the rental, should you be forced to cancel prior to your holiday because of serious injury, serious illness, death, jury service or redundancy (to yourself or any member of your party). If this can be substantiated and has arisen since you made the booking, then you will no longer be liable for the balance of the rental. If the balance of the rental has been paid we guarantee to refund the balance, 25% of the booking value will be non-refundable. The decision of Atlantic Reach on all claims will be final. To qualify you must notify us immediately if any of these circumstances may arise. The cover is only valid if such qualifying circumstances arise before you leave your home for your holiday, only those persons due to come on holiday and those listed on the booking form, submitted prior to your arrival, will be covered by our Cancellation Plan. Should you need to cancel you must contact us immediately. Telephone cancellations must be confirmed in writing.

Cleaning & Linen

The cost of cleaning your holiday home is included in the price you have paid for your holiday. We are sure you will find the standard of cleaning to be of a high level. We ask that you respect this and leave the property in a reasonably clean and tidy condition before you leave. Please dispose of your waste before you vacate the property. If the property is not left in a suitable condition you may be charged. All bed linen will be supplied within the accommodation and a change of linen will be provided automatically mid stay for 14 night bookings.

Towels

Towels are only provided in the Hot Tub and Superior properties and are for use in the accommodation only (ie not for beach use etc). Please leave the towels in the property at the end of the stay. We do have towels available for hire. Please select them as an extra at the time of booking or call Reception to add them to your booking.

Leisure Passes

Leisure Passes are included with every booking made with Atlantic Reach Limited, or via Booking.com, PitchUp, Campsites.co.uk or Hoseasons. Leisure Passes are not available for purchase on their own. Leisure Passes are issued at the time of check-in for guests staying at Atlantic Reach.

Facilities

In order to use the facilities at Atlantic Reach you must have a Leisure Pass (issued on arrival with your booking), a Locals Card (subject to the rules, terms and conditions of our Locals Cards), or Leisure Club Membership (subject to the rules, terms and conditions of our Leisure Club Membership). You cannot use the facilities if you do not comply with the above.

You will be required to show or scan your leisure pass to use the facilities. Facilities normally mean the indoor swimming pool, outdoor swimming pool, gym, fitness classes, soft play, mini golf and tennis courts. The leisure pass will expire on the day your reservation ends.

Some of the facilities have additional rules for your safety, which are displayed on signs around the site or provided in additional information we may provide, and we ask you to comply with these. In the interest of safety it might become necessary to limit the opening times of our swimming pools and or the availability of our swimming pools or other facilities. We do not employ lifeguards at all times and all swimmers must be accompanied by an adult (16+) swimmer at all times.

Some facilities are operated independently, and not by Atlantic Reach Limited. All enquiries with regards to the provision of those facilities and services should be sent directly to them. These facilities include:

The Manor Arms

Cornwall Segway (Segway Limited) www.cornwallsegway.co.uk

Cornwall Laser Tag www.cornwall-lasertag.co.uk

Cornwall Slip and Slide www.cornwallslipandslide.co.uk

General Use Of Facilities And Commercial Use

The facilities are provided for personal recreational use subject to these terms and conditions, and the rules that might apply for the specific facilities. If you are wishing to use our facilities for commercial use,  including but not limited to, teaching (e.g. swimming lessons, etc),  instructing (e.g. in the gym, fitness training, one to one training or personal training, etc), training, functions or events, or any other activity on site where it could be perceived that you are carrying this out for a reward, then prior written approval must be sought from the management team, and a commercial fee structure will apply.

Food Allergies

Allergen advice: due to the way our food is prepared it is not possible to guarantee the absence of allergens in our products. Please talk to a member of the Food and Beverage Team if you have any food allergies or specific dietary requirements and our team will endeavour to cater for your needs. Where possible we try to prepare our food on site from fresh ingredients and produce.

Accommodation

All properties are maintained to a high standard, however equipment, furnishings and the finish will vary slightly from the photographs and descriptions provided and from property to property. We reserve the right to enter the properties at any time and will endeavour to provide notice in such an event and minimise any disruption.

Utilities

The costs of any utilities (electric and water) are included in your holiday price.

VISOR

We do not accept bookings from or allow anyone to stay who is or has been listed on the Violent and Sex Offenders Register (or any register which supersedes this), or anyone who is subject to a Sexual Risk Order, Child Abduction Notice or any similar order, court proceedings or register. 

By making a booking, you confirm that none of your party members are or ever have been on such register/order/court proceedings.

Amendments To Your Booking

Any alteration or amendment to your booking after the original confirmation, including changing the dates or accommodation type, will be subject to a £25 administration fee. Date changes must be confirmed within 48 hours, otherwise the booking will be canceled without a refund.

The nightly tariff changes throughout the year, therefore the total price of your holiday may change depending on the dates. Any amendments will be at the discretion of Atlantic Reach.

Refuse And Recycling

Please deposit the bin bags in the bins provided around the site and not left outside the properties. Glass, metal, plastic and cardboard can be recycled. Please ask a team member for details of the closest waste and recycling point to your property.

CCTV

A CCTV system is in operation at Atlantic Reach. This system is operated by Atlantic Reach Ltd and any queries should be made using our contact details below, and clearly headed FAO CCTV Operator.

Complaints

We hope you have a great holiday at Atlantic Reach. If however, you feel you have a cause to complain whilst on site with us, please visit our holiday arrivals desk during your visit. We will aim to resolve any complaints in a fast and efficient manner so you can continue to enjoy your holiday. Failure to report issues to us during your stay will limit our ability to resolve problems and/or provide compensation.

Data Protection

The information taken at the time of booking is required to be collected for the purposes of processing your reservation with us. We may process your data to keep you informed of our activities and to keep you updated with news, offers and other information that may be of interest to you. You can opt out of mailings at any time. We may also disclose your data to CampStead Ltd who may contact you, inviting you to complete a questionnaire and review regarding your stay.

Changes To Our Terms And Conditions

We may need to update these terms and conditions and any update will be published on our website at www.atlanticreach.co.uk. If you have any queries with regards to these terms please contact us at the details below.

Contact Us

To contact us by post, please write to Atlantic Reach, Whitecross, Newquay, Cornwall, TR8 4LX.

• Our phone number is 01726 860 775
• Our email address is info@atlanticreach.co.uk
• Our team will help direct your enquiry to the right person if they cannot help themselves
• Out of hours and if you need immediate attention, please call 01726 862 020
• For any emergency (Police, Ambulance Service, Fire), please use 999 as appropriate